Approved on October 11, 2015, Governor Brown signed SB 272 into law. This bill requires local agencies to publish a catalog of Enterprise Systems by July 1, 2016 with annual updates. These are systems that are used across multiple departments or that contain information collected about the public and are systems that serve as original sources of data within an agency.
Enterprise Systems
An Enterprise Systems does not include any of the following:
- Information Technology security systems, including firewalls and other cybersecurity systems.
- Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
- Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions.
- Systems related to 911 dispatch and operation or emergency services.
- Systems that would be restricted from disclosure by Section 6254.19.
The specific records that the information technology system collects, stores, exchanges or analyzes.
Requirements
1. Create a catalog of enterprise systems, containing:
- Current system vendor
- Current system product
- System's purpose
- A description of categories or types of data
- The department that is the prime custodian of the data
- The frequency that system data is collected
- The frequency that system data is updated
2. To make the catalog publicly available upon request
3. To post the catalog in a prominent location on the agency's website
Exception
If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title or identifier of the system.
Full text of SB 272
Calaveras County Enterprise System Catalog